Minutes, Constitution and Policies

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Constitution and Policies:
        Constitution
        Policy: Activities Involving Supervised Children, Young People or Vulnerable Adults.
        Policy: Activities Involving Unsupervised Children, Young People or Vulnerable Adults.
         Policy: Sharps and Drugs Paraphernalia Policy
        Policy: Data Protection Policy

Executive Committee Meeting Minutes:
        Minutes of 16th April 2019
        The Meeting of 25th Feb 2019 was not quorate
        Minutes of 6th Dec 2018 not available
        Minutes of 30th Oct 2018
        Minutes of 16th Sept 2018
        Minutes of 30th May 2018
        Minutes of Festival Planning Meeting 16th Apr 2018
        Minutes of 21st Feb 2018
        Minutes of 3rd Jan 2018 
        Minutes of 26th October 2017
        Minutes of 17th Sept 2017 
        Minutes of 15th May 2017 
        Minutes of Festival Planning meeting 24th April 2017
        Minutes of 20th March 2017
        Minutes of 16th Jan 2017 
        Minutes of 21st Nov 2016
        Minutes of 18th Sept 2016
        Minutes of May 2016 (not available)
        Minutes of 21st March 2016
        Minutes of 18th Jan 2016
        Minutes of Nov 2015 (not available)
         Minutes of 20th Sept 2015
        Minutes of 16th March 2015
        Minutes of 19th Jan 2015
        Minutes of 17th Nov 2014
        Minutes of 21st Sept 2014
        Minutes of 19th May 2014
        Minutes of 17th March 2014
        Minutes of 20th January 2014
        Minutes of 15th September 2013
        Minutes of 20th May 2013
        Minutes of 18th March 2013
        Minutes of 21st Jan 2013
        Minutes of 19th Nov 2012
        Minutes of 16th Sept 2012
        Minutes of 21st May 2012
        Minutes of 19th March 2012
        Minutes of 16th January 2012
        Minutes of 21st November 2011
        Minutes of Extraordinary Meeting held 7th Oct 2011 to discuss Sainsbury's latest plans.
        Minutes of 18th Sept 2011
        Minutes of 16th May 2011
        Minutes of 7th March 2011
        Minutes of 17th January 2011 
        Minutes of 15th November 2010
        Minutes of 26th September 2010
The executive committee has been meeting regularly since 2006 but previous minutes are not available on line.

AGM Minutes:
        2018 AGM
        2017 AGM
        2016 AGM
        2015 AGM
        2014 AGM
        2013 AGM
        2012 AGM
        2011 AGM
        2010 AGM
        2009 AGM
The Friends of Selly Oak Park has existed since 2006 but earlier AGM minutes are not available on line.


Latest Minutes:


Friends of Selly Oak Park
Minutes of the Committee meeting
Tuesday 16th April 2019 held at Scout Hut

Present: Andrew Schofield (Chair), Ann-Marie McCarthy (Vice-Chair), Marian Evans, Bob Curry, Helen Murie

1. Apologies:  Dave Barker (Treasurer), Simon Stafford

2. Minutes of the last meeting could not be located but all matters arising would be covered in agenda

3.Matters Arising - all on agenda

4. Nature Trail
Saturday 11th May 10am Installation of new posts with help from rangers.
Installation involves digging post holes and then securing the posts with cement.

Action AS to bring materials BC, HM and ME also to help on day.

5. Selly Oak Park Festival Saturday 15th June
Stalls currently booked Us, Donkeys, Dog Show.
Slimming world, Brocklelbys pies, Face Painting, McMillan Cancer Support, Worcester and Birmingham Canal. Lapal Canal Trust, Joes Coffee, Fox Hollis, Sweet Stall, Rea Valley trust, Cat Animal rescue (previous year no show), Ice Cream Van. Scouts not confirmed. So far 15 presenters using 18 pitches and 2 needed to keep for us.
Donkey, Toilets and 1st Aid Booked
Uni yet to transfer 1k Donation
Cakes were lacking last year query if Scouts will offer?
Argis Pizza on Strathdene Road interested in involvement
Nisa could be approached for local funding manager in on Thursdays???
Not heard from Churches as yet
Would be good if hospital could be involved
Rouge Theatre Company expressed interest

Entertainment
Fly Ball concern about animal welfare from some stall holders last year (not sure if we are not having them then?)
Birmingham Rock School and Brass quintet will perform on stage
Could ask University to do Zumba
Leaflet from Barber Institute advertises that they will be running an arts activity at the fair

Football Tournament Dave Barker will run, 3 teams so far. No word from Water Mill School.
Park Maintenance contract with Iverdere has ended and maintenance has been taken back in house by Birmingham City Council so Nicola Clarke no longer on team we work with. Iverdere painted lines for football pitch will need to organise this with Sue Amey BCC now. Also need to organise referee for the match.

Actions AS ensure payments and insurance info provided by stall holders, contact University re donation and activities on the day, check dog show arrangements, chase Scouts, Churches and Rouge Theatre company re involvement stall size, Football will need ref.
AM approach contacts at hospital re participation.
ME Speak to Argis, Nisa
HM Speak to Water Mill re Football
AS Follow up Rouge Theatre company, arrange line painting for football and referee, give Sue Amey documents required by BCC for fair to be signed off.

6. Insurance
Birmingham Open Spaces Forum has a group policy for small events because our event in larger we pay an additional £125.00 to cover the size of the event this involves AS explaining and form filling annually because the insurers do not recall previous years. Option to change insurance to Zurich cost £150 per annum to cover all we need with the benefit of not having the bureaucracy of varying a policy annually. AS checked with council they do not have a view on who we are insured with. Decision delegated to AS

Action AS to decide and purchase insurance

7. Corisande Road Entrance.
AS has not heard anything from Sue Amey (BCC) on issue. Challenge can’t plant any new trees till fence repairs done and sure what works will be done to other trees, shrubs along entrance. Two trees currently marked with yellow X’s as if designated for work.
Action AS to invite Sue Amey to next meeting

8. Central Feature.
As has not heard anything from SA on issue we cannot proceed without the costed plans.
Action AS to invite Sue Amey to next meeting

9. AOB.
Zip wire has been vandalised and there was a fire near Canal bridge on Sunday. Street watch walk group??
Question when injunction expires?
Access to new shopping centre would be good to have access to new shopping centre under bridge. Issue of land ownership and who would fund the work. Up to bridge council land unlikely to have finance for it. Shopping centre don’t seem interested funding anything not their land. Lapal project would want to open up but only as restoration of canal, won’t want muddy channel filled.
Action AS ask re injunction.


Next Meeting Tuesday 28th May 6pm Scout Hut




AGM 8th September 2019