Minutes and Constitution

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Executive Committee Meeting Minutes:
        Minutes of 3rd Jan 2018 (also shown below)
        Minutes of 26th October 2017
        Minutes of 17th Sept 2017 
        Minutes of 15th May 2017 
        Minutes of Festival Planning meeting 24th April 2017
        Minutes of 20th March 2017
        Minutes of 16th Jan 2017 
        Minutes of 21st Nov 2016
        Minutes of 18th Sept 2016
        Minutes of May 2016 (not available)
        Minutes of 21st March 2016
        Minutes of 18th Jan 2016
        Minutes of Nov 2015 (not available)
         Minutes of 20th Sept 2015
        Minutes of 16th March 2015
        Minutes of 19th Jan 2015
        Minutes of 17th Nov 2014
        Minutes of 21st Sept 2014
        Minutes of 19th May 2014
        Minutes of 17th March 2014
        Minutes of 20th January 2014
        Minutes of 15th September 2013
        Minutes of 20th May 2013
        Minutes of 18th March 2013
        Minutes of 21st Jan 2013
        Minutes of 19th Nov 2012
        Minutes of 16th Sept 2012
        Minutes of 21st May 2012
        Minutes of 19th March 2012
        Minutes of 16th January 2012
        Minutes of 21st November 2011
        Minutes of Extraordinary Meeting held 7th Oct 2011 to discuss Sainsbury's latest plans.
        Minutes of 18th Sept 2011
        Minutes of 16th May 2011
        Minutes of 7th March 2011
        Minutes of 17th January 2011 
        Minutes of 15th November 2010
        Minutes of 26th September 2010
The executive committee has been meeting regularly since 2006 but previous minutes are not available on line.

AGM Minutes:
        2017 AGM
        2016 AGM
        2015 AGM
        2014 AGM
        2013 AGM
        2012 AGM
        2011 AGM
        2010 AGM
        2009 AGM
The Friends of Selly Oak Park has existed since 2006 but earlier AGM minutes are not available on line.

Constitution and Policies:
        Policy: Activities Involving Supervised Children, Young People or Vulnerable Adults.
        Policy: Activities Involving Unsupervised Children, Young People or Vulnerable Adults.
         Policy: Sharps and Drugs Paraphernalia Policy

Latest Minutes:

Friends of Selly Oak Park
Minutes of the Committee meeting
3rd January 2018

Present: Andrew Schofield (Chair), Dave Barker (Treasurer), Simon Stafford, Gerard Airey, Nicola Clarke (Idverde), Cllr Andrew Hardie

1. Apologies: Bob Curry, Helen Murie, Sue Amey, Cllr Des Flood

2. Minutes of the meeting of 26th October 2017 were approved with a post meeting amendment to the date of the Selly Oak Festival

3. Matters Arising
3.1 The litter pick was successful with about 8 volunteers collecting about 14 bags of litter. It was suggested that we should plan further litter picks for 3rd Feb and 3rd of March the latter to coincide with Keep Britain Tidy’s Spring Clean campaign. NC suggested that we register the March Pick with Keep Britain Tidy and post photographs to their website.

3.2 It was agreed that the 2017 Carols in the Park was a great success with around 100 visitors. The additional lights, siting of the gazebo, small PA unit and additional advertising were all deemed successful alterations to the format.

4. Tree lights.
AS to coordinate with BC and SS with regard to taking the lights off the Tree on 6th Jan.

5. 2018 Festival.
The new date of 23rd June as agreed subject to Louise Frances Taylor being available for the Dog Show.

A revised fee structure of £10 per stall for charity fundraisers and £20 per stall for commercial stalls was agreed. Not-for-profits running activities will be charged a flat fee of £10 regardless of the number of stalls requested. Not-for-profits offering entertainers will get a free stall as will groups associated with the running of the Festival and or sponsorship such as the Scouts and University.

It was agreed to employ Immediate Care Medical to supply first aid.

6. Hidden History and Tree trails.
AS reported that the University School were keen to work with us on enrichment activities focus around the Hidden History and Tree trails. AS will contact the school as soon as term starts to discuss possible dates.

NC suggested applying for funds from Tesco (specifically to be supported by their charity bag fund. AS suggested the Heritage Lottery Fund as a possible source for funds and NC agreed to help with that application. AS agreed to forward cost estimate and other information.

7. Corisande Rd Entrance.
AS reported that Sue Amey plans to survey the fences alongside the Corisande Rd entrance to see if BCC is able to replace them. NC agreed that Idverde will survey the current planting and see how the area is scheduled with regard to the maintenance contract.

8. Any other business
GA notified the group of a Wassail celebration at the QE Hospital orchard.
6pm start at the Main Entrance of QEHB on Saturday 13th January.

Committee Meeting Dates:
Wed 3rd January 6pm -  Scout Hut
Wed 21st February 6pm – Scout Hut
Mon 16th April 6pm (Festival planning) – Venue TBC
Wed 30th May 6pm – Scout Hut – TBC
Mon 18th June 6pm (Festival pre-flight meeting) – Venue TBC. [Post meeting Note changed date].
Sunday 16th Sept 2pm (committee) 3pm (AGM/Public meeting).